Acting core:

Tues= A) Improv B) Body Movement

Wed= A) Body Movement B) Improv

Thurs= A) Characterization B) Subtext

Fri= A) Subtext B) Characterization

Tech Core:

Tues= A and B) theatre safety and walk though

Weds= A and B Theatre hierarchic and etiquette

Thurs= A) Lights B) Lightboard

Fri= A) Lightboard B) lights

WE WILL NEED A NEW SECRETARY FOR THE WINTER!

Idea: at the end of the classes we should have some form of assessment to see if, and what, students learned. this will then provide data to show BYU-I that we were effective and gain more of their support. or if we find we weren't effective, it will let us know so we can improve.

Tech Core class outlines:

Tech safety= Lecture on safety and overview of tech theatre. provide information on why actors should know this stuff too. will include a theatre walk though (class split into 4 groups for more intimate experience) showing where the sound and light boards are located, how the light grid works, and explanation for the practicality of the Black Box.

Theatre etiquette = including headset, how to act backstage, why you should pay attention

Theatre Hierarchic:= Lecture to inform of the hierarchic, then have students demonstrate how all jobs are connected and how they contribute by playing the machine game.

Sound/light board= We want to talk to bro. clifford to find the most effective way to do this.

Light instruments: What are they? When do you use what instrument? How to hang lights.

We still need to come up with the acting core classes, and we need to schedule the classes.

our class list as of now consists of:

Tech- Safty, etiquette, tech jobs, theatre hierarchy, theatre as competitive arts, lighting, sound

Tech specialty- Lighing design, sound design, props, costume design, set design.

Acting- Subtext, characterization, body work, movement and prop movement, perfessional theatre.

Acting specialty- Improv, make up, voice diction, shakespreare

week lay out for specailty classes:

Tech=

-----Tues---------- Weds.-------thurs.---------------Fri

A)Design --Sound/lighting---props/costume ---Set design/set dressing

B) Design-- props/costumes--- sound/lighting---Set design/set dressing

Acting=

Tues --------------Weds.-------------thurs.-----------Fri

A) voice diction ---Shakespeare------make up -------improv

B)improv ---------voice diction -----Shakespeare ----make up

lesson plans:

Specialty Lighting: Have Bro. Benson, or Clifford set up interactive light plot. when students stand in light what are the affects?

Specialty sound: teach where to look to find free sounds, come up with a sound plot together for a scene. show examples from movies on how sound effects the product.

Make up: corrective-old age. have instructor demonstrate on a non-high school student. have the students copy step by step on themselves.

Voice Diction: Projection and annunciation-increasing awareness and strength of diaphragm.

Shakespeare: Paraphrasing, underlining words, break up thoughts into groups, and present.

Costume: BRIEF history of costumes, how to draw costumes, stress research. talk about how props affect character. discuss the difference between a hand prop and a dress prop.

Thursday we continued to work on the handbook outline.

we have the outlines for the Mission statement and organization of the camp. however we still need contact numbers from all the participating members.

We specifically wrote out basic outlines of the different roles that are played in the camp (such as director, councilors ect.)

we also have the outline for check in, councilor training, Councilor Devotional, Meet your Councilor, parent and guardian release forms, summer youth program room assignment form, and GTC Check-out.

However, we still NEED the rest of the example sheets from the AFY handbook!!!

We have three meetings left before the end of the semester. By next week we would like to have a rough finished version of our handbook to turn in.

We also need to know who will be participating in the actual camp durring summer '11. We will need phone numbers for documentation.

Katie is trying to talk to Bro. Clifford to discuss the concerns about teaching these students, and our proposal, and practicum ideas.

we also want to get a hold of someone (Katie is going to see about her sister) to help film and edit a promo video for the camp.

We got the AFY handbook as a guideline for our own program. We will be working on creating our own. People took sections to alter to fit our camp, and we should be getting that together soon.

On their applications, we want students to sign up for the classes they want so we can put them in groups before they even arrive, so the camp can start smoothly.

We will be putting together a Gold and silver member list to see who we will actually have for the camp.

Plays/scenes in the Public Domain: (to be added upon)

Eugene o'Neil "Thirst" - a one act (2M,1F)

F. Scott Fitzgerald "Porcelain and Pink" (1M,2 F)

Horace Holley "The Incompatibles" (2M,1F)

Ferenc Molnar "A Matter of Husbands" (2F)

Percival Wilde "His return" (1M,3F)

Colin Campell Clements "Yesterday" (1M,1F)

the fliers were passed out for the Highschool students at thier one act competition.

in order to get students excided for the camp, we want to post personal profiles on twitter and facebook so they can get to know us. Once we have the approved curriculum, we want to post that too so they know what to expect.

we want to push to make the practicum on how to teach be next semester. we need to make a proposal for it to get it approved. in order to do this we should talk to Bro. Clifford.

Amanda is our new Treasurer.

This Thanksgiving break: a general overview of a day in the camp run though to be held on Monday.

Talk to Bro. Linton to see what we need to do in order to get posters up.

We also need to figure out who the session director is. is it one of us, or a professor?

Tues. 9

we started scheduling our days for the camp. we put together our core classes and our specialty classes.

we want to cover Theater Etiquette , safety, and the Hierarchy. we also want to cover subtext, characterization/ body movement, voice diction, improv, possessional theatre, theatre safety, auditions.

in our specialty classes we want to provide: shakespeare, musical, make up, hair, light , sound, prop, costume, Design

Thurs. 11

Facebook: Grotto Theatre

New Price: $439.00

we planned out the flyers to pass out this weekend at the Blackfoot High school theater Competition.

The Idea: "Things you'll be doing this summer....or Do something Awesome with your summer and Come to the BYU-I Grotto Theatre Summer Camp.

We need to start preparing for advertising.

we want to take pictures of mock workshops to show action. we set up a twitter account and facebook group. we want to put a little money into the facebook group to get it advertised to students who would be interested based on what is said on their facebook pages. As soon as we get the green light to go, we'll have a flood of stuff going out to get people interested.

we also want to start a youtube account and make promotional videos for the camp. this will include clips of what they will be able to expect: the facilities, make up, sound, lights, acting/ directing, as well as our comments about the camp and how we feel about it.

in order to prepare for the camp we need to do a walk though of a day in our schedule so we can anticipate problems, before the actual camp starts.

Bro. Linton went to a Dept. meeting to talk to faculty in order to help get their support.

next step: keep communicating with them.

we NEED to : revise proposal

come up with curriculum (we started working on that on Tues.)

Lesson plans: what is the core? what is too basic? what is too advanced?

*we need to have back up in case what we are teaching is too basic for them.

-come up with 3-5 objectives for the week.-bold principles to focus on.

-we want to get a work shop for us on how to teach high school theater, before camp.

-Practicum- assessment process to have us practice these skills before the camp.

-The department wants us to keep notes on our meetings for them.

ADVERTISE TO FRESHMEN!!!

-Liability insurance: If there is damage by students they become responsible for it. make sure there are competent teachers teaching the students so they don't mess up.

-we also need to remember to spell out what the students can use as camp participants, and what we can use as instructors.

**Idea: only have 2 weeks of camp for this first summer with one week in between to evaluate the camp, and work on modifying any imperfections from the 1st camp. this will help us to provide a more perfected camp in years to come.

Bro. Clifford was satisfied and thinks we'll be able to do this camp with the support of the dept. He is going to talk to the faculty and get their support.

-He wants the students to be able to handle lighting equipment

-he wants us to be able to use costumes

-he apprciates that we are trying to keep the cost down.

-it would be appreciated if we could come up with a revised proposal

we need to talk to a costume worker to see if they could help us durring the camp.

Hopefully we can call this camp an internship for us, so we dont have to pay the volunteers.

what do we need to do to get the rights for plays? because its edu. can we do it free?

someone needs to write an article for the scroll about the camp. then people need to write oppinions to the editor about the camp, which are over the top to get publicity.

we need to find out the difference between councilor training and teacher training for camp volunteers.

Things we talked about today:

We need to find out about making this an internship program so we dont have to pay the councilors durring the camp.

We need to find out if we can give a discount to students who come for more than one week.

we should make a handbook like the one they give to EFY councilors with an outline for everything. ex: what to do if....,games and how to play them, Rules of the camp.

We should let the Theatre Department know that Bro. Linton will train the councilors before the camp so they have the proper knowlege on how to do their job.

WE CUT THE SCENE PAINTING CLASS. ....just sayin.

as you can, please find scenes that we can use for the camp that we wont have to pay royalties for. As you bring them to the meetings, we will compile a list and eventually a folder.

*we need to find out details on copyright laws.

we want to reqire the students to bring a notebook and a folder to the camp to hold papers in and to write notes for them to keep even after the camp.

We are in the process of making a survey to local school to see what students are interested in learning for the specialty classes. theses classes include:

Acting:

Auditions

shakespeare, and classical theatre

Musical theatre

improvisation

dialects

make up and hair: character development

Tech:

Lighting design

Sound design

Props design

costume design

set design

stage management

finally, we need to start researching options incase the theatre department decides not to support our camp. We are still pushing for thier support, but if they dont, we need to have a good back up.

Before we can get a budget, we need to write up a day by day agenda of what we plan on doing during the camp. Please write up your idea for the agenda, and bring it to the meeting on Tues. During the next meeting we will look over the ideas and try to figure out what we are going to do.

Once that happens, we can get our budget for advertising and really get this ball rolling.

we need to find out from bro. Clifford if we can be under the umberella of the Department.

-for resources can we get employed students to be in charge of the rental so teachers dont have to worry about it over the summer?

-who do we answer to? Linton or theatre department? for camp stuff we answer to Linton, for theatre resources we answer to the department.

Updated proposal for your use and enjoyment

PDF Version

The link will open up in a new tab and send you to a download page. Click where it says, "Click here to start download." Your download will begin and you will be able to read the proposal as a PDF file.

Proposal 2.0

This is the Google docs version. You may need a Google account (gmail, etc.) to view this, but it is faster and a bit easier than the PDF version above.

this past meeting we read over the proposal, and talked about the website. Hopefully we'll get the proposal approved soon and get the website up and running soon.

Brynn- will be the liaison between us and theatre council.

Catherine- will make cost spread sheet

Seve- go to Alan Young about making sure he is ready to help us.

Advertising- Scotty, Ashley, Katie

WE NEED TO FIND A GRAPHIC DESIGNER

-make a website for people to see what we are all about

-posters/ pamphlets/ tshirts

We need to start pitching the camp idea to schools to see who would be interested in hearing more info.

things that will need to get done:

Ashley will write the new proposal. -then we will get it to Alan Young in continuing education to get his opinion and help. then get it to Bro. Clifford.

we need to figure out over all costs for the camp and break it down on what it will all be used for.

now that schools are in, we need to start advertising. Scotty will reach out to the homeschoolers.

*if we are going to make shirts, we need to figure out the design and where we will order them from.

we need to figure out the housing situation. where? and how much? - can the students stay with local relatives or friends?

can we get financial help from organizations and through the community? maybe put up posters all over Rexburg letting the community know what we are doing so they can give financial support. Could we talk to newspapers about getting the word out? Rigby and sugar city might be willing to help. - we need to get someone to talk to the theatre council to get their help too.

katie's sister said:

when we submit the proposal, put the costs on a spreadsheet to look professional, and have it broken down day by day.

buy paint at an actual paint store, and wood at a contractors price at BCM West because it will be cheaper.

Make-up: have the students buy $6.00 gore kits, but charge them $12 for other materials, this way they can take the kits home.

We should be open with what the money will be used for so it doesnt sound sketchy.

Tacks for 7 week break:

-creating posters for BYU-I and Highschools

-Logo creation!

-Plan an advertising presentation

-start planning classes

-PLEASE BE PROACTIVE ON THE MESSAGE BOARD!

what has been done: Connie made a poster which tells that a comm practicum can include being a part of this summer camp planning.

What we need to do:

catering- talk to restaurants about getting group deals. ( find out if we are allowed to supply the food ourselves since it will be cheaper)

Housing- find out how many students we expect then sign a contract with Snow view ( ask if we need seperate complexes for boys and girls)

Teachers- ask about liabilities

materials- find out what its going to cost us to buy what we need. (flat materials, paint, brushes, containers for paint, make up, costumes, prop rentals, broom, startch, ect.)

WE NEED TO WRITE UP A BASIC PROPOSAL SO WE CAN GET THIS APPROVED.

find sponsors for help, and look into getting grants.

we also need to figure out a schedual for the camp so we know what our times will be for lunch and such.

we need to talk to Continuing education to see if they have any frame works for a program that we can base the summer camp on. We also need to find out what the criteria is for having supervision.

We might need to have the camp durring the 2nd block of spring '11, depending on what we find out about needing supervision. If so, we should ask about having more classes available durring block one so people can get enough credits. The camp would be held from 1-5 for 4 weeks with classes and workshops alternating.

instead of doing one acts, we will have the kids perform in a show case, so they can all participate.

we also need to find out the policy on if stuff gets broken.

Seve's eye twitchd. It was weird.

Hey Guys,

Bro. Clifford and the faculty have finally gotten to reading the proposal and they told us their thoughts. A lot of changes are going to be made in the way we view this summer camp. If you didnt attend the meeting today, please come on thursday!

Thursday meeting June 3

We're taking this summer camp in a slightly new direction. It came to me as inspiration during my political science class.

For this semester, because we are still more than a year away from the camp itself. We need to redirect our focus from committees, classes, and curriculum stuff to organizational things such as advertising, budget considerations, presentations, practicums, etc.

This project will be available as a comm practicum credit for those of you who still need them. You will need to sign up for Sister Beth Hendricks' comm 390R class, come only on the first day, and tell her at the end of that class period that you want to get involved in the Grotto Theatre Summer camp. She'll tell you what you need to do to meet the requirements of the practicum. It's pretty great.

I want to use that as a way to get as many people involved as possible in the coming semesters. We need to get the word out that this option is available. I will be asking Judy to send out an e-mail around July (before or during registration) to let people know, but word of mouth seems to work a lot better than all that. Tell your friends. Let them know that they don't have to be here in the summer of 2011 to get involved either.

We also need to find graphic designers and advertising people who can help us make some great ads. Talk to your friends about that, too. It would be nice to be able to give announcements at freshman academy, and in the intro-level theatre classes here on campus to get our name out there.

We need to be planning projects and presentations for the schools in the area, that we will be able to present at the beginning of Fall semester. Go to the message board ( grottotheatre.proboards.com ) and share your ideas, get them bouncing around!

That's the jist of what we talked about.

www.grottotheatre.proboards.com

This is where you can find the discussion board. Please visit it frequently and share your ideas. We need your support to make this camp a reality. We want to harvest all your wonderful ideas, so we can make summer camp bread.

The proposal has been sent to the Dean, so hopefully he approves it soon.

please talk to all your non theatre friends, and mention the camp in your classes. Publicity would be a plus.

Hopefully in the next few meetings we can decide when we want to have registration for the kids.

PLEASE COME TO THE MEETINGS! we cant do anything without your help.

please keep in mind that you don't need to commit till next summer. Even if you can only commit to this semester, your help would be appreciated.

PLEASE SIGN UP FOR A COMMITTEE!!!!!

today we formed the basic comities and assigned the chairs:

Acting: Matt, and Ashley

Tech: Clarissa

Design: Scotty, and Chelsey

Production: Seve

Administration: Ashley

May 17,2010

REMINDER: PLEASE SIGN UP FOR COMMITTEES!

How we will set up the first day of the camp:

In the morning we will have the kids work on their monologues that they have prepared before hand. if they don't have one we can help provide one. By watching them practice and see how they take direction we can get an idea of what kind of actors they are.

In the afternoon will be the actual audition process. The kids will audition in front of all three directors and from there the directors will post their call back lists where the kids can choose what play they want to be in (if chosen for more than one). Unfortunately not all the kids who want to act will get the chance to be in a one act, however that is the truth of theater.

The directors will prepare a short blurb and synopsis about their play.

Even if the kids don't want to act, the morning will provide them the opportunity to practice anyways.

Sign Up!!!!

please email us and tell us what committees you'd like to be signed up for.

Advertising: Julyn

Financing (treasury, grants, sponsors): Julyn

Acting: Fundamentals: Shanda, Ashley, Carl, Katie

Improv: Carl, Matt, Julyn,

Auditions and Cold readings: Shanda, Ashley, Matt,

Sound: Alex

Lighting:

Props: Matt, Alex, Julyn,

Set (Scene Paining/design/construction): Shanda, Ashley, Matt, Julyn

Make up: Shanda, Julyn,

Costumes: Shanda, Clarissa R.,

Mask Making: Ashley, Matt, Julyn,

Musical Theater: Shanda, Julyn,

Script writing: Matt

Shakespeare: Katie

Directing: Shanda, Matt, Katie, Julyn,

Stage managing: Clarissa R., Matt, Alex

Contacting Alumni: Julyn

Department Ambassadors (getting them on board for help): Clarissa R., Julyn,

May 10, 2010

Tues. meetings are now canceled.

Business of meeting: Voting on Logo

Committees: after proposal has been approved

Basic Ideas for classes and workshops: Alternating days, 2 1/2 hour blocks. We want to provide a basic introduction but get to the point where the kids are doing things hands on for themselves. When the Kids sign up we want them to provide information on how much experience they have, and what they want to learn.

T-Shirts: a means of advertisements in the schools. Different colors for the instructors.

Post Ideas for Workshops on the Facebook Group.

Proposal submitted! (Seve)

I submitted the proposal on Friday. Brother Clifford said that he had to take it to the department and they all had to discuss it and take it through the other powers that be. I'm not sure how long that is going to take, but it's exciting to know the proposal is in.

I also sent an e-mail to Sister Hendricks asking her about a graphic designer. I'm still waiting to hear back from her, but hopefully we will see something from that.

The blurb in the University Update got us a few more people who showed up to the meeting we cancelled on Thursday, I was there, so I gave them a rundown of what we were doing and they've all got great ideas to contribute.

Things are moving right along and we are about exactly where I was hoping we'd be by this point.

Well looky here

Enjoy your new blog design!

BTW, when you want multiple people to contribute to the blog, just go to "Settings" then "Permissions" and "Add Authors." That way, you can all log in from your own emails rather than logging in as "grottotheatre" each time. You know, if that's what you want. But don't let me tell you what to do.

Love,

Jules

Delegation:

Graphic Designer: ?

High school Liaison: Chelsey

Home school Liaison: Scotty

Department Liaison: ?

Assembly Planner: Clarissa

Goals for the end of the week:

Get proposal written up

Find Graphic Designer for posters and Logo

Get a Logo Designed!

Goals for the end of the semester:

Advertisement -talk to the scroll, posters on campus- emails

Create the Application

Committees formed for classes/workshops

Talk to High schools about having an assembly, lunch meeting, after school meeting during the fall (give them the information about the camp)

Contact communications department and ask them to help with surveys/ contacting High schools

Figure out the budget and program fee