CAMP WEEK QUOTE WALL

We're theatre people. We say funny things sometimes. Here's proof: 


FROM THE STAFF

(playing hacky-sack with Jacob) "I used to be good at this, back in the day. But then I...took naps." --Matt

"I'm exhausted. And there were seven of them. And they were perfect." --JB

(in character at the Murder Mystery dinner)
Liz: I am the head of the postmodern freeform movement.
Jacob: Ooooh, you mean like lesbians and stuff.

"There are too many chefs in the cookin." --Jerry

Chelsey: I don't want to toot my own horn or anything...
Katie: Do it! Toot it!
Everyone: Toot it! Toot it! 

"If we can get that little fool to speak one language." --Jerry

"Y'all gonna be sleepin' like precious lil babies." --Seve

"Let me put the wig on now that I'm Polynesian." --Katie

"Please everyone refrain from using words that make Mr. Costner go retarded." --Jerry

(coming downstairs from the Black Box catwalk)
"I was playing with sound. And I made a sound story. About some seagulls. And they're flying. And then a storm blows in, and they get upset. But then some Grecian monks come. And they calm the seagulls. With their chanting." (long pause) "I call it 'Grecian Seagulls in a Storm.'" --Matt

3-headed Expert answer to the question "Who killed Dr Who?":
"He-was-killed-by-a-man-with-a-disability-(long pause)-period."

Jordan: We have a good long history with drooling. (pause) Wait that sounded weird.
Alex: It was his drool.

"If I was an animal, I'd move my tongue like this to attract a mate." --Jordan

FROM THE PARTICIPANTS

(after performing the dance for the EFY kids) "That was really fun!" (pause) "My legs are really wobbly." --Drake

"Jerry gives the best hugs. He's like a big teddy bear." --Dreemi

"I'm feeling fat and sassy." --Sarah, while sitting down to breakfast

Kristina: We found out about the camp from the parade.
Sarah: Wait. The Rexburg parade?
Kristina: Yeah.
Sarah: You came from Boise to Rexburg for the parade?
(long pause)
Kristina: You guys have a chocolate milk truck in yours. 

Katie: I am so tired.
Drake: With a hint of lime.

"I didn't know Drake wasn't a member. He IS from Hailey. There are a lot of liberals and Democrats and environmentalists down there." --Sarah

"I will go...crazy on you. (pause) I was about to say 'Nazi on you' but that would be inappropriate." --Drake

Monday Meeting (7/25)

- Schedule revamp (FINAL schedule available on tabs above)

TO DO:
- Finish/create handbook (for now: basic with schedule, lesson plans, etc; postmortem project: //prompt book for a show...anyone could take it and recreate the camp)
- Finish/edit lesson plans
- Map out revue show (include counselors/instructors to "soup" up the show, counselor/instructor skit to celebrate the week, or the Thriller dance, or both) *SCENE SELECTIONS DUE TOMORROW*
- Participants need to provide their own costumes for the murder mystery dinner! (Katie re-sent a list of things participants need to Bro. Linton, who had better send it to the participants)
- Rehearsal schedule: Assign spaces to each director
- Murder mystery dinner: Outside catering (Subway)
- Compile prop list, costumes, set plot, lights, sound for revue show scenes ASAP
- Map out Orientation and Awards/Testimony Meeting (Orientation includes intro to instructors/counselors)
- Training week: HONOR CODE APPEARANCE (shaved, clothing, etc.)

Matt and Chelsey - Incorporate the light lab into the Light and Sound lesson plan

EVERYONE WHO REVAMPS A LESSON PLAN: LESS LECTURING, MORE DOING!!!

Plan right now
- Liz: Handbook
- Directors: Select scenes
- Others: Revamp lesson plans

1:30
- Orientation/Awards set up

Meeting minutes 7/21 ("I am not now nor have I ever been a pompous!")

GO GET HIRED AT COMMUNITY CONNECTIONS!!!!

Other items of business:
- All instructors/counselors are welcome to attend any classes they wish!
- Instructors will be paid 10-15 hours per week (both training week and camp week)

Training Week (Counselors AND Instructors)
- T W Th, 9 am - 6 pm (it might not go that long, but clear your schedule for that long)
- We'll keep you posted on meals and locations
- We're thinking that floating the river at Hibbard will be our team-building activity (tentatively Monday)
- Wednesday will be a mock day

Things that still need to be done:
- Lesson plans finalized (Chelsey - resend Tools/Materials, Clarissa - resend Hierarchy, Jacob - Acting Exploration/Mosaic Acting)
- Cut down lecturing and add more activities to lesson plans (remember that theatre kids especially learn by doing...less talking and more doing!)
- Gather archival sketches from design projects (makeup, set, costumes, etc.) 
- Clarissa: Print everything for Murder Mystery dinner at Quickship

What exactly do we want to use in the theatres?
- SPECIFICS (8 source 4's, 2 gobos -- leaves and window, 2 follow spots, 6 scrollers)
- Headsets for technicians
- Brian will create a "light lab" for us! (Alex is recording what we want)

Meeting minutes 7/14

Make sure all instructors get up to community connections to get hired (people are going up Friday at 10:30 am)
- Pay is hourly (10 - 15 hours/week will be the estimated pay)

We gotta figure out resource list for everything!

Start compiling a day-by-day itinerary

REVUE
Artistic Directors: Katie, Seve
Asst. directors: Liz, Clarissa, Matt, Jacob, Jenny?
Stage Manager: Alex
Asst. Stage Manager: Liz
Sound Board: Chelsey
Light Board: Shanda
Makeup Assistants: Kristin, Jessica
Costumers: Clarissa, Roselanni
Props: Julynn
Stage hands: Participants
(Audition Panel: Directors)

Murder Mystery Dinner -- We gotta figure out copies for it (during training week)
* Resources need to be figured out SOON

What exactly is check out and check in?

We should notify students about touching rules/policies

ASSIGNMENT: Instructors, look over lesson plans and finalize what YOU want to do, get those resources to Katie

Meeting minutes 7/7

For those who don't know yet, the camp is now officially just one week (August 1 - 6)

Where will counselors/instructors be living during the week of training?
- Bum off couches? You're responsible for finding your own housing. (As far as we know...we'll keep you posted)

Details on training?
- We have no idea! We're planning on being done in time for Brad's wedding on Friday night

Travel:
- Don't travel until August 7th (We'll be having a "post-mortem" on the afternoon of the 6th)

Parade went well! It was crazy fun!
- Got rid of over 1,000 fliers
- Lots of interest generated

We've got 4 kids registered! Awwwhooooooo!

Headcount for camp (who will be here for sure, whether they're hired or not): Chelsey, Alex, Liz, Jacob, Jordan, Trevor, Kristin, Katie, Seve, Kira, Jules

Reviewed/improved lesson plans

Meeting minutes 6/30

We're in the 4th of July parade! Monday, 10 am
- Get costumes (keep in mind: it's gonna be hot, pick a specific character)
- Parade participants (Monday, 10am): Jacob, Liz, Alex, Clarissa, Brynn, Janelle
- Vehicle: Gary Benson? (The Zombie driver) - CHELSEY WILL ASK (If Gary can't, we'll use Jerry's car)
- Seve will bring an adapter for the amp (and hopefully we won't destroy the alternator)
- Who will buy candy? (Laffy taffy, saltwater taffy, tootsie rolls - Broulims) - KATIE
- Who will make fliers? - LIZ
- Print a banner at Quickship for truck - LIZ
- Buy streamers and balloons to decorate car with? KATIE
- MEET AT THE GROTTO AT 8 AM TO PREPARE

Revue Show (1 hour, 15 minutes)
- Reader's theatre performance of one show or scene-work performances
- Let's avoid "staged readings"
- Keep royalties in mind (Seve will follow up with Judy on this issue)
- Go through and cut scenes to be two minutes each
- Have a stack of scenes, have students audition, then as a panel, cast the scenes

Meeting minutes, 6/23

Update:
- Edited a few lesson plans this weekend
- Next Tuesday's meeting will be used to edit the remaining lesson plans (5 pm)

Saturday = MOCK MURDER MYSTERY at the Snow Bldg, 2pm - 3:30pm!
- Katie, Clarissa, Jacob, Bonnie
- Ask Camilla and Laura to come (with friends)
- We're modifying Katie's "Hollywood Lies" script for Saturday!
- Everyone dress up!
- Budget for food: cut up hot n ready pizzas and put pieces on a tray? Ha ha

Head's up
- We're in the Whoopee Days parade! We'll discuss that more next week.
- Focus on camp prep, not advertising

Tangents from this meeting:
- There's a restaurant in Provo with a ninja theme...they have to get your food into your house without you knowing or your food is free
- Seve has bite marks on his wrist, and he's not sure where they came from
- C sections are more affective today than they were 20 years ago
- Alex's toenail polish is chipped on most of her toes (she didn't just paint her big toe and stop)

Meeting minutes 6/16

- Katie will email lesson plans that need revision so that they can be finalized
- Chelsea isn't here, but we need to know more about the film! Let's get that started ASAP (maybe this weekend?)

Murder Mystery
- Bonnie and Clarissa are working on it
- We're having a mock murder mystery night sometime

Reminder: We may have a small amount of participants (6-15)
- This is ok! It will still work great!
- We may just use the schedule as if everyone was in "group A"
- If we have a small group, we may need to cut costs (instructors, but don't worry...you will be utilized!)

Take a moment to stop focusing on publicity, and make sure we're actually ready to do this camp!
What needs to be taken care of before training in July?
- Prepare murder mystery mock night (Saturday, June 25th; 3:00 - 4:40 pm)
- Construct revue show (NOTE: we still need to pay royalties if we do a full-length, non-ticketed, educational event; organize a show for 30 students, that's flexible enough to be changed based on amount of students we have)
- Discuss facilities and revue show needs with faculty
- Officially hire counselors (go to Community Connections, in the Press building)
- Finalize official instructor roles (Seve and Katie, after discussing things with the faculty)
- Finalize lesson plans
- Finalize handbook
- Post/distribute the remainder of the fliers and posters
- Design lights and sound for the revue show
- Organize how the auditions will work and who will be directors
- Figure out tech crew for the revue show

- "Street crew" to distribute posters and fliers
(as of right now, Bro. Linton is in charge of our advertising; we're working out the details of our camp)
* Bonnie: Rexburg
* Clarissa: Utah (the ENTIRE state!)
* Katie & Alex: St. Anthony, Sugar City
* Chelsey: Rigby
* Liz & Jenny: Idaho Falls

Change to weekly meetings:
Thursdays @ 2pm - Official Committee Meeting (everyone!)
Tuesdays @ 5pm - Sub-committee meetings

ASSIGNMENTS
Liz: Email Janelle a word doc version of the script analysis lesson plan, help create revue show script
Bonnie and Jules: Plan mock murder mystery (plan for about 15 - 20 people)
Bonnie: Contact kids about being a "chatting street crew"
Everyone on street crews: Get posters and fliers up!
Counselors and Coordinators: Finalize handbook
Janelle: Continue work on finalizing lesson plans
Katie: Schedule Snow 102 for Mock Murder Mystery (Saturday, June 25th; 1 pm - 5 pm)
Seve and Jacob: Find out about advertising at the 4th of July parade (we would need a float and fliers and candy and people)

Saturday 6/18 Meeting to finalize lesson plans!
2pm - 3pm in the Grotto

IF YOU CAN THINK OF ANYTHING ELSE WE NEED TO DO FOR THE CAMP, COMMENT AND TELL US!

Reminder: PLEASE COME TO THE MEETINGS ON TIME AND PAY ATTENTION WHILE YOU'RE THERE. THIS CAMP WILL NOT SUCCEED WITHOUT COOPERATION FROM EVERYONE. YOU ARE HERE FOR A REASON...YOUR CONTRIBUTIONS ARE VALUABLE!!!

Non-meeting with Bro. Linton on Friday, 6/10

Things to talk to Bro. Linton about, the next time we see him:
- Possibility of less than 10 participants...where would we make budget cuts to break even if that happens?

Meeting minutes: Tues, 5/31

Make sure lesson plans are in (Janelle needs to edit them)
- They might be in the gmail account...they will be forwarded

The Woodman Ballroom is already booked for June 25th! =(
- Weekend before is night of 10-minute plays
- Weekend after is Oedipus
- We're looking at the tabernacle

Make sure that instructor's know that they will paid, but housing and food will NOT be provided

Film
- need couch
- need location (Black Box?)
- can we get mock students involved

We need I-numbers for everyone who will be hired!

Pass the blog button around!

Everyone notify their home ward bulletin specialist (or the ward bulletin specialist for a family ward that you're associated with)! Give 'em the info and have them spread the word. 

Friday 5/27 with Bro. Linton: meeting notes

Add "Like" on facebook to posters/brochures and print more
- Quickship
- 40 posters
- 200 small fliers (instead of brochures)

Announcement in stakes, wards, branch presidents
- Call ward bulletin specialist(s)

A chapel/meetinghouse poster is being made!
- IF and Rexburg temple districts

Mailings lists?
- brochure was designed to be mailed
- Emailing is cheaper
- Wait till July (final push)

Ad on BYU-Idaho homepage/website
- not available

Pass the blog button around!!!

Facebook
- You should post once a week! No more, no less! (according to facebook guidelines)

HR wants our info!
- Fill out info on Googledoc roster

What we need to talk about on Tuesday
- Instructor pay
- Clarify (not eating meals)

Meeting minutes: Thurs, 5/26

Lesson Plans
- GET 'EM IN!!!
- Clarissa: Hierarchy
- Seve, please resend: Voice Diction, write: Acting Exploration

Advertising Report
- Jordan and Jules did school visits
- Handed brochures out at Madison Lock-in, Sugar City Lock-in
- Local schools are OUT FOR THE SUMMER
- Counselor bios will be put on facebook
- Skit will be filmed and put on youtube

Youth Stake Conference
- June 17-18
- Can we advertise? Skit? Fliers? Presentation?
- Who do we talk to?
- Jacob and Liz contact and figure stuff out

Where to Hand out Fliers/Put up posters in Rexburg:
The Craze
Fat Cat's
Sammy's
Little Caesars
Broulims
Five Buck Pizza
Jamba
Jimmy Johns
Gator Jacks
Kiwi Loco
Twizzleberry
Panache
DI
Public Library
City Buildings
G's Dairy

Street Crew Committee!!!
- Rexburg, West Yellowstone: Liz, Jacob
- St Anthony: Matt
- Jackson: Bonnie
- Idaho Falls (Mall area, Hitt Road, 17th): JennyMae
- Idaho Falls (downtown): Katie, Alex
- Rigby: We recruit Nellie!
DEADLINE: ASAP

Bro. Linton Meeting (Katie and Liz)
- How are other camps advertising? We would like to follow their lead? 
- Add "Like" us on facebook to brochures and posters and print another batch (300 brochures, 60 posters = $250)
- Paid advertisement on facebook ($150)

Meeting minutes: Tues, 5/17

NEWS
- We have posters! We have brochures! They all look awesome! Thanks to those at Community Connections.

ADVERTISING IDEAS
- Ballroom Night of Plays
- Talent show/BBQ
- Sammy's concert/show
- Brochures/posters at: Churches, Institutes, homepage of BYU-I
- Facebook
- Murder Mystery dinner
- Youtube

Ballroom Night of Plays
- Proposal Committee: Bonnie, Katie, Clarissa, Shanda
- $5, money applied toward tuition scholarship

Youtube Skit
- Committee: Seve, Chelsea, Shanda, Trevor

Meeting minutes: Thurs, 5/12

(Sorry it took a while to get this posted...blogger's been down!)

Advertising for Oliver
- Jenny Mae's got contact info

Lesson Plans still need to be written!
- Tools/Materials (80 min) (Chelsey)
- Improv II (60 min) (Jacob)
- Acting Exploration (80 min) (Seve, Clarissa backup)
- Tech: Light/Sound (80 min) (Matt)
- Tech: Set Design (60 min) (Julynn)
- Acting: Audition (JennyMae)
SEND THEM TO KATIE (lud07002@byui.edu) BY TUESDAY, 5/17

School visits
- Bonnie will contact them today

Presentation Outline
- WHO: Us (student-run camp), them (youth ages 14-18)
- WHEN/WHERE: August 1-6, August 8-13; BYU-I campus, housing
- WHAT: Classes, activities,
- WHERE TO GET ADDITIONAL INFO: Flier, website, facebook
- WHY: Holistic, comprehensive, taught by college students, you get a well-rounded taste of semi-professional theatre
- PRICE: include comparisons to BYU Camp, Playmill Camp, Fundraising
- PROMOTIONS
(Clarissa will use all this material to create a 10-minute outline/script for about 6 people to present)

30-minute Presentation will consist of
- Warmup game (My Bonnie Lies Over the Ocean, Animal Sound Symphony, Roller Coaster)
- Jacob and Liz's skit
- 10-min presentation
- Games (Glass Cobra, Bunny Bunny, Freeze OR Blind Freeze, Hotspot, Ninja Destruction)
Make decisions on what games to play based on space, number of students and their ability levels)

Other advertisement ideas…

Dance fundraiser @ Woodman Ballroom ($125 for 5 hours)
- Benefit Concert (Sam, Jordan, Jacob, Camilla, Tyler Beus)
- DJ Dance (Liz and Katie would DJ)
- Ticketed event (proceeds go towards renting the space and a scholarship drawing)
- Invite high school students
- Get in by showing high school ID
- $5/ticket
- 25 kids would pay for the ballroom
- Over 100 people would provide scholarship
- Summer Solstice Dance! June 21st

Sammy’s
- We can’t ticket, but it could be a good way to advertise (for freeeeee, the space doesn’t cost anything to rent)
- See if Sammy’s will do matching for donations
- We gotta talk to JB about it later

Put together a small production/variety show
- Ticketed
- Public venue (high schools, tabernacle, romance theatre, gazebo @ Smith Park,
- BBQ (or other food) is what raises money
- Raffles
- Henna

These things would need
- Auditions
- City permits
- MC
- Costs

REMINDER #1: WE CAN’T DO FUNDRAISERS AS BYU-I STUDENTS!
We must do it as community members trying to help high school students

REMINDER #2: OUR MAIN FOCUS IS ADVERTISING, NOT NECESSARILY FUNDRAISING
The high school students should try to earn the money themselves. If there’s any fundraising that goes on, it should be to provide scholarships to those whose circumstances don’t allow them to

REMINDER #3: WE GOTTA TALK TO BRO. LINTON ABOUT HOW WE ARE ALLOWED TO ADVERTISE
Can we hand things out? Can we just not exchange money?

ASSIGNMENTS
- Katie: Contact the City about advertising events, prepare for Math workshop (Voice Diction) for Tuesday, 5/17
- Chelsey: Contact grocery stores about donating food, 80-min Tools/Materials lesson
- Jacob: Finish Improv II lesson
- Seve: Acting Exploration lesson (80 min)
- Matt Tech: Light/Sound (80 min)
- Julynn: Tech: Set Design (60 min)
- Jenny Mae: Acting: Audition
**REMINDER: ALL LESSON PLANS ARE DUE ON TUESDAY, 5/17**

Minutes 5/10

Mock Day
- Reviewed notes from Mock Day
- Reminder: Practice teaching! (We can set up Mock Teaching days.)

Math Workshops
- Jacob took over Liz's workshop, she'll do his two weeks from now
- Reminder to check when you're scheduled to teach (see tab above)
- When you teach, take mental notes on what works/doesn't work

Lesson Plans
- Janelle will edit/refine them! BAM. She'll have them done by Tuesday, 5/17.
- After Janelle is done, we will go over each as a sub-committee to finalize
- Subcommittee members will be chosen at a later meeting and will meet once on a Saturday (or some other time) to review and finalize

Counselors!
- You need to finalize being hired at Community Connections

Advertising in Schools
- Bonnie: Will contact local high schools (ask them about doing a 10 min - 30 min presentation, either during class or after school)
- Those who are interesting in doing presentations: Liz, Chelsey, Seve, Jordan, Katie, Brynn, JB, Jessica, Shanda, Janice, Kira, Alex

Where else to advertise?
- Contact Oliver folks (do a spiel after the show) - LIZ
- Sammy's (could we have Jordan/Jacob/Nik/Tyler do a show and advertise?; draw a scholarship from ticket sales) - JB
- insert in programs on campus - ALEX (Bates), SEVE (Hyrum)
- ASK LINTON ABOUT ADVERTISING: Facebook, Oliver program

Presentation
- WHO, WHAT, WHEN, WHERE, WHY
- no more than 10 minutes actual talking
- be visual/interactive the entire time
- dress professionally (job interview attire)
- Q&A
- tshirt giveaway
- fliers!
- make sure they know about facebook/website

Advertising Skit
- Jacob/Liz will write

Facilities we need for the camp
- Black Box (risers, lights, sound, etc.)
- Drama Theatre as a rehearsal space (just need work lights)

Think about preparing for the revue show
- So it just needs to be cast

Mock Day Feedback (5/7)

Concerns:
- fundraising (publish ideas on facebook)
- stay in contact with them

Things they're excited about:
- Zombie makeup!
- Well-rounded

Things they requested:
- Schedule
- Flier
- Fundraising ideas
(Wanted things that will help them share information with sponsors/parents/fundraisers)
- Set design (after seeing the Godot set)...interpretation

Questions they had:
- Are we gonna see tech in action? (Could we do a short skit? Set up a fake booth, call cues, have something go wrong, etc.)

Also....

THE WEBSITE IS LIVE!!!!!! HOOORRAAAAYYYY!!!!

http://www.byui.edu/cc/theatre

BAM.

Good job everyone. Thank you for your help and enthusiasm. 

Notes from the postmortem we held right after: 

POSITIVE THINGS WE LEARNED

-These kids really are into it! They love it! 

- Help them develop confidence in their own love of theatre (take pride in theatre geekiness!)

- Reminder: These kids do want to be here! (Not everyone wants to be at EFY, but if they're here at Theatre Camp, they want to be here.) Take courage. Have fun.

THINGS WE WANT TO CHANGE

- How the improv workshops should work (mostly a note for improv instructors...more aware of the order things should be taught in)

- How do we prevent wandering? (Buddy system? Counselor escort? Or just counselor permission? COLOR CODING--WILL HELP US KEEP EVERYONE WHERE THEY'RE SUPPOSED TO BE AND PROVIDE UNITY.)

- Make sure to stick to the schedule! (Don't go overtime...be mindful of how long things are taking and make adjustments if necessary) **Plan ahead...tighten up your lesson plans and KNOW how long things will take. If they take longer, adjust.

OTHER NOTES

- During meals, a counselor can ask one shy participant to make sure everyone else is present (have participants report to each other, keep each other accountable to one another)...be creative in the ways that you keep track of participants

- Remember that theatre people are naturally visual/hands-on types...make sure they have opportunities to be engaged (visual aids should HELP, but not BE the lesson) **Be aware of their level, and their learning types (multiple intelligences)

We also talked about VENUES TO PRACTICE TEACHING

- Possibly use parts of meetings (Tuesdays/Thursdays) to practice

- Jacob's Saturday improv workshops

- Math workshops

THINGS TO TALK ABOUT ON TUESDAY

- Our plans for the theatres (what will we need...lights, floor, risers, etc.) so that we can notify Bro. Ray/the department ASAP

- Perhaps we could ask which theatre would work better

Updates!

Hello Grotto folks!

There are a few changes here on the blog! Check out the above tabs.

Please be sure to come to meetings!!! We need your input. Today we discussed math workshops that we're doing for the Math Education dept and our upcoming Mock Day. Information on both of those items are available above.

Thank you for all you do!

March 24, 2011 Meeting Notes

March 24, 2011 Meeting Notes

Hiring Instructors: GET YOUR APPLICATION TOGETHER NOW
Include the following in one document
• Cover Letter, Acting Resume, Technical Resume and a list of theater classes you have taken while at BYUI.
• The List of Classes needs to consist of the class technical name (TA 424 Directing), the teacher’s name, and what type of grade you received (Excellent, Good, Not So Good, Almost Passing and Failed).
• If you have been communicated to about being an instructor PLEASE SEND YOUR RESEME STRAIGHT TO SEVE ISSACS AND/OR KATIE LUDLOW. (Seve: isa07003@byui.edu Katie: lud07002@byui.edu)

Lesson Plans – We NEED to have lesson plans that meet three criteria: A) Determine the time limit needed, B) Have many visual aids and C) Be Resource Thrifty
Before Next Tuesday have the prepared lesson plans
• Safety: Scotty
• Design Lecture: Chelsey
• Stage Equipment: Chelsey
• Etiquette/ Hierarchy: Jules
• Tools/Materials: Scotty
• Light/Sound: Matt
• Set Design: Jules
• Script Analysis: Liz
• Voice Diction & Movement: Seve
• Acting: Seve
• Audition: Jenny
• Improv: Jacob
• Make up: Katie & E’Lanae

****Lesson Plan Assistance: TEDB.byu.edu

Web Content:
• We need to include information that answers the following question: What is in it for the participant and/or their parents?

Schedule Revamp: Things discussed
• Lesson plans need to be planned before we move on to scheduling and such things.
• We have cut Costumes and Props as classes due to budget restraints.
• Our camp needs fun activities included—murder mystery dinner, etc.
• Blocks of time—arrange them in a irregular form to keep participants engaged.

Mock Day: Things discussed
• Invites small groups from each school. Have one student among each group that acts as a representative of the camp.
• Thank you notes for Madison. We need to keep them in the lope, involved and informed.

NOTES on the Mock Run -- It was WONDERFUL!

Thank you to everyone who participated in the Mock run-through! I went wonderfully!!

• We have an official website!! Check it out: www.byui.edu/cc/theatre


Here is feedback from the participants:
• We should offer an Audition Class.
• We should offer an Improv Comedy Class.
• We should offer in our Makeup course: Corrective, character, gore, special effects and zombie.
• We should offer a workshop in Characterization.
• THEY WERE REALLY EXCITED ABOUT PARTICIPATING!


Here are the things we discussed after all was said and done:
• Offer a simi-meal plan? Cooking in the dorms/apartments is illegal for the participants. Maybe have counselors cook some meals.
• Offer an option to local students to stay at home, thus lowering the cost. Bro. Linton discouraged it because the participant loses out of quality bonding and the spirit of the camp.
• Students could do fundraisers to earn the funds to attend.
• Options in luggage: There could be a Coordinator in charge of Travel directions (to the housing). So that students could go to housing first and then check-ins. We need to assign a distinct, open area for luggage. Have signs that direct the students to drop it off. Maybe in the Actors Studio.
• Space: We need to be always filtering the participants up and outside.
• Once outside: Gather a group of 10-15 participants, retrieve luggage, and walk to apartments. Games are a tool to keep people together while waiting for ten participants. The counselors will be the first two runners, so that they may remain at the apartments while students unpack.
• Auditions: We need to warm all groups of participants with improve games, etc. Also we should let those who are having a cold read two minutes before they auditions with the monologue. We could have multiple rooms of auditions going at one time—two auditioners in each. We first give them a mock audition by a teacher who is not an auditioner of that group.
o The first group that went in for the mock schedule didn’t warm up which added to their nervous, stiff, and uncomfortable performances.
o The second group that auditioned where very much more relaxed because they did do warm ups with the counselors.
• Casting: We could mix between groups.
• Protocol: We need to establish a line of communication, command, and protocol of how to keep track of all the participants. Have a printed out schedule of where each child is, who is their director, and what pieces they are working on. Have one specific person in charge of the participants to whom they tell where they are going and what they are doing—this will provide better communication between counselors/teachers/etc.
• Groups: Have two counselors for each group (male and female) and then break it down into gender specific groups for some activities. The participants have partners who are with them the entire camp (the buddy system). We could have team calls; when the counselor gives a certain “call” or sound then that team knows to gather and come to them.
• Rules for Behavior: We will follow and be trained in the framework which EFY uses. For example there is “The BIG 5” (if they break any of these it means they automatically are invited to leave the camp): Drug and alcohol, law of chastity, vandalism or crime, leave campus without permission, and hurting someone else.
• Orientation: Build a fun, upbeat, skit-like presentation around the positive aspects of the rules. Make it more entertainment.
• Check-outs: We need to be sure they sign a check-out form.

March 10 Notes from meeting

Big thanks to Jules and Chelsea for making the t-shirts—they look great!



We went over the schedule for Saturday. It’s attached for your viewing pleasure.



Reminder of assignments to prepare for Saturday:

(If you’re buying anything, save the receipts to be reimbursed)



E’Lenae – purchase 3 sheets of white posterboard and bring them on Saturday

Chelsea – email camp mock participants NO LATER THAN FRIDAY AT NOON*

Alex – wash shirts and bring name tags on Saturday morning



Thanks everyone! See ya Saturday!



Liz (the temporary surrogate Julyn for today’s meeting)



* What camp participants need to be reminded of:

- Come at 12:45 (we’ll be done at 2:45)

- Come “dressed for movement”

- Meet in the lobby in front of the Black Box Theatre (“Grotto” area)

Camp Agenda--Rough Draft

Summer Theatre Camp – Summer Youth Program held on BYU-Idaho campus
SAMPLE AGENDA (Subject to change)

Monday
1 p.m. Check-in
2 p.m. Meet your Counselor
3 p.m. Auditions/Meet your Group
6 p.m. Dinner
7 p.m. Orientation
8 p.m. Improv Comedy Show
10 p.m. Retire to bed

Tuesday
8 a.m. Breakfast
9 a.m. Tech Core
11 a.m. Design Group Lecture
1 p.m. Lunch
2 p.m. Acting Core
4 p.m. Group A: Improvisation
Group B:
5 p.m. Group A: Improvisation
Group B:
6 p.m. Dinner
7 p.m. Rehearsal
10 p.m. Retire to bed

Wednesday
8 a.m. Breakfast
9 a.m. Tech Core
11 a.m. Group A: Set Design
Group B: Costume/ Props
12 p.m. Group A: Set Design
Group B: Costume/Props
1 p.m. Lunch
2 p.m. Acting Core
4 p.m. Group A:
Group B: Improvisation
5 p.m. Group A:
Group B: Improvisation
6 p.m. Dinner
7 p.m. Rehearsal
10 p.m. Retire to bed


Thursday
8 a.m. Breakfast
9 a.m. Tech Core
11 a.m. Group A: Costume/ Props
Group B: Set Design
12 p.m. Group A: Costume/ Props
Group B: Set Design
1 p.m. Lunch
2 p.m. Acting Core
4 p.m. Group A: Makeup
Group B:
5 p.m. Group A: Makeup
Group B:
6 p.m. Dinner
7 p.m. BBQ
10 p.m. Retire to bed

Friday
8 a.m. Breakfast
9 a.m. Tech Core
11 a.m. Group A:
Group B:
12 p.m. Group A:
Group B:
1 p.m. Lunch
2 p.m. Acting Core
4 p.m. Group A:
Group B: Makeup
5 p.m. Group A:
Group B: Makeup
6 p.m. Dinner
7 p.m. Rehearsal
10 p.m. Retire to bed

Saturday
8 a.m. Breakfast
9 a.m. Rehearsal
12 p.m. Lunch
1 p.m. Call
2 p.m. Revue Show
4 p.m. Check-out

March 2, 2011 Meeting

Guerilla Advertisement: We discussed the t-shirts that will be handed out to students during our Mock run through. There will be a stencil made staying, “ASK ME” and our websites URL. The t-shirts will be sprayed painted on Tuesday.

Games for the camp: Bunny, Bunny. Swoosh Bong. The Animal Noise Game. You Can’t Handle this Scene. 9 out of 10. Do You Love Your Neighbor. Signs. Noises Game. The Coach. Freeze Unit. Triangle. I Love You/I Hate You. Assassins. Physical Telephone. Psychiatrist. Obstacle Coarse. Ninja Destruction.

February 21, 2011

We met together and discussed what needs to happen for an official mock/run through of the first day at camp. Here is what was discussed:

* ON MARCH 12 @ 12:45pm in the Grotto WE WILL BE STAGING OUR MOCK-TRIAL of the first day of camp.
* We talked about the paperwork that is needed for the students: Map of the Snow, map of the campus, parking and special places; code of behavior; broken down schedule; and name tag; list of items to bring to the camp; forms that have been signed; online resources for monologues; etc.
* Jacob and Matt are going to be in charge of organizing the improv comedy show that will used at high schools and other camps as advertisement. The improv show is going to be built around the theme of the camp.
* Jenny has taken on the responsibility of contacting the high schools and arranging a time for the improv group to advertise.
* Liz has volunteered to organize and orchestrate a film for Youtube advertising the camp (she has her own personal camera and tripod). She also has taken on making fliers that can be handed out to high school students etc.
* Scotty has taken the responsibility of fabricating the forms that students and parents have to sign. She also wants to be the editor of all forms and fliers.
* Alex volunteered to create a list of things the student will need to bring to the camp.

February 17, 2011 Meeting

February 17, 2011 Theatre Summer Camp Committee Meeting

· Bro. Linton clarified what the purpose of the “mock schedule” is, which is to have us physically run through our written plans to enable us to work out the kinks (possible problems which will arise).

· Monday, the first day of the camp will run as follows:

12:00 pm – All counselors and instructors arrive to set up and prepare for the arrival of the students.

12:45 pm – Get to positions. 2 coordinators at the bus stop, 2 counselors at one apartment, 2 counselors at the other apartment, 2 counselors at the check in desk, and all instructors ready to help take students back and forth from check-ins to apartments.

1:00 pm – Check-in begins. Students begin to arrive. We’ll get them into a line. This is where they will receive their name tag, shirt, map of the area/parking/building, agendas, and other swag. Around 1:30 pm instructors will begin to walk students to and from check-ins to apartment and back—this will happen on a fifteen minute rotation.

1:55 pm – Counselors move the students to the field.

2:00 pm – Meet Your Counselor begins in the football field. The counselor will inform them on auditions, how the day is planned out and will play getting to know you games.

3 pm to 5 pm – Auditions. The students will be moved into the Snow one group at a time, while the others stay on the football field. There will be a rotation of groups auditioning.

5:00 pm – Dinner at the Crossroads.

6 pm to 7 pm – Spectacular Orientation.

8 pm to 9 pm – Comic Frenzy Show.

10:00 pm – Return to apartments.

· We all need to research games that we can play with the students that will be constructive, safe and fun. These games will be used for the first day and throughout the camp. There is a need for a large amount of games. Please help.

Feb. 10th Meeting Notes

Bro. Linton advises to make a “Mock-schedule” run-through with actual students. It will be filmed by the production department here on campus. It will be seen on Youtube.com, etc.

o This will be happening Feb. 21st at 8:30a.m. until noon.

o Invite as many teenage people you know (or people who look young).

o These people are in charge of creating a twenty minute lesson plan—this is intended to be filmed and taught to teens.

§ Katie – Costume Design

§ Jenny – Acting

§ Matt & Seve – Tech

§ E’Lanae – Make Up

§ Matt & Jules -- Improv

· Advertisement

o Improv skits or scenarios that emphasis the intent or the message we will be focusing on during our camp.

o Cross advertise at EFY, sports camps, etc. which will save us money and get more recruitments.

o Matt and Jules will be heading this project. Some of the suggestions so far are as follows:

§ Receive three suggestions from the audience and do a tailored improv game that showcases the camp.

§ Do a “dating game” where the different “bachelors” are different camps and the contestant is a student from the audience.

·

February 3, 2011 Meeting -- EXCITING THINGS ARE HAPPENING!

Tuesday Meeting

Benefits:

· The participant will have a quality theater experience in a safe and wholesome environment.

· Excellent recourses will be provided.

· The high school student will be encouraged to pursue a higher education.

· This will be a jump start on the college experience.

· The camp will provide a sneak peak of what college level theater can offer.

· It is an abbreviated introduction to the college theater experience.

· The camp is affordable, educational, safe and fun.

· It is a well rounded experience in acting and technical realms of theater.

Teaching Criteria:

· The potential employee has to have taken the specific course offered at BYU-Idaho before Spring ’11 semester. They will have to have a good grade in that course. They will also provide a recommendation letter from the professor of that particular subject.

· Tech Core:

o Have taken Tech Theater.

o Any other class such as Design for Educators, Stage Manager, etc. will be place that applicant above others.

· Tech Specialty:

o Have taken classes specific areas: Props, Costuming, Sound, Lighting, Set Design, etc.

· Acting Core:

o Have taken classes in Acting I, Acting II, Improv, etc.

· Acting Specialty:

o Have taken classes in Acting I, Diction, Stage Makeup, etc.

There are 10 roles or positions that need to be filled for the camp. The breakdown is as follows:

2 Acting teachers

2 Tech teachers

1 Design “ teacher

1 Costume/Props teacher

1 Set Design teacher

1 Diction teacher

1 Make Up teacher


Thursday Meeting

Brother Linton suggested a “3 Pronged” strategy approach for accomplishing our goals for the camp. They are:

1. Write a “front page story.” This would be an article that includes the telling of how the camp was conceived, how it is currently developing, how long it has been in the process, our vision of what it is, what it will be and what it is becoming, etc. There will be a bullet point list of secular and spiritual aspects of the camp.

a. Secular:

i. The participant will gain experiences at the camp that are specialized in technical theatre and acting.

ii. They will have contact with college students who maintain high moral standards.

iii. This experience will help persuade the participant to pursue a higher education.

iv. The camp will help the participant more fully understand what they want to do with their future lives.

v. There will be positive social interactions with peers.

vi. The camp will be teaching life skills such as team work, communication, stage presence and cooperation.

vii. The camp is being run and taught by college students who are optimistic, knowledgeable and passionate about theatre.

b. Spiritual:

i. The participant will be taught the harmony between theatre and morals.

ii. When the participant is building their talents they are worshiping God.

iii. The participant will have Sundays off.

iv. They will see how it is possible to hold fast to ones morals while actively participating in theatre.

v. There will be daily uplifting morning devotional.

vi. The use of wholesome scripts.

vii. There will be no drugs or alcohol.

viii. The participants will have to adhere to the BYU-Idaho Honor Code which includes modest clothing, curfew, etc.

2. Employing excellent counselors. This is extremely important because the counselors set the attitude of the camp and are responsible for the well being of the participant. Bro. Linton said that the content is secondary to how the participant feels about the camp and themselves.

a. Applications for the theatre camp are currently being received.

b. We’ve decided that paying the teachers as well as the counselors will ensure better quality of commitment and performance for those who are employed.

3. Faculty involvement. There needs to be an outline dedicated specifically to how the faculty can help the camp and to what degree does the faculty want to be involved.