January 27, 2011 Meeting

There were so many wonderful developments that occurred at this meeting! Here the are:

The BYU-I Theatre faculty reviewed the proposal. Brother Merrill volunteered to be a representative who will bridge the gap between the Summer Camp committee and the faculty.

The Faculty are extremely excited for the camp as it moves forward and they have confidence that it will succeed.

After speaking with Bro. Merrill these are several things that need to be accomplished soon:

Write criteria for teacher positions. So that we might be able to hire people who are qualified to teach certain subject matter.

Make a working list of the what the specific benefits of the camp for the parents and the students would be. For example:

The resources available.

They’ll be exposed to the meshing of acting and technical skills.

The camp will provide a quality theater experience, uplifting and safe environment.

The participants will be mentored by college students, encouraged to pursue a higher education.

Run by experienced theater students.

We need to come up with a NEW NAME for the camp. A name that clearly defines what the program is and who it is being run by. For example: The 2011 Summer Theatre Camp: BYU-I Style!! organized by Experienced College Students.

There must develop a "Paper Trail." (What’s being taught, who’s teaching it, what’s their qualifications, etc.) There shouldn’t be any holes in the process.

How to clearly articulate the student program to the faculty.

Develop specific goals for the camp and for each subject being taught.

Refining of the schedule.

This camp will be associated with BYU-I; we are the "face" of BYU-Idaho for the participants and the parents.

What are we going to do about access to supplies during the summer break, because faculty will not be on the clock and not on campus. We propose that trusted students who have worked in certain disciplines (such as Scotty and Matt in Props) will be given a key to that area.

• The proposal was not discussed at the faculty meeting this past week. Bro. Cliffard (Chair of the Theater Department) said that the "discussion was tabled" because some of the faculty have not reviewed or were not familiar with the proposal. We were informed that they will try to set up another meeting to discuss it.
  

• Seve and Katie will be asking the students in Bro. Hansen's play writing class if they would contribute to the pieces that will be performed by the Grotto Camp attendees.
  

• Bro. Linton supports the idea of creating t-shirts for the group. He will assist us in ordering them through the school. The shirts will be a great way of advertising.
  

• Shirts--we need to design the t-shirt.
  

• Bro. Linton also feels that it would be a good idea to use the multimedia students to film an informative Youtube video.

• MariAnna is now in charge of emails, Twitter and Facebook.
  

January 11th Meeting

• IMPORTANT. At the meeting we worked on writing job descriptions that will be posted on the BYU-I career website. This must be done in order to hire counselors. The hiring process will begin the 21st of January. PLEASE GET YOUR RESUME & COVER LETTERS IN AS AS POSSIBLE . (If you are not on track this semester but are planning on being a counselor, teacher, etc for the actual camp PLEASE send in your resume & cover letter also). Some of the jobs will be paid minimum wage. Your application will be sent to officials who are in charged of hiring (they will be advised by Seve and Katie as to the specific positions the applicants will be hired to fill).

• MUST (asap) inform Seve Issacs whether or not you will be doing one of the following levels of involved: a) attending meetings & attending the entire camp b) attending meetings only c) attending the camp only or d) NOT attending the camp or meetings.
  

• "Like" Grotto Theater Summer Camp on Facebook.

• Seve and Katie have met with Bro. Linton. Bro. Linton is in charge of other summer camps in the surrounding area. He is aiding us in the planning, budgeting, advertising, etc.
  
• Advertising: We discussed advertising to students in near by states; Katie's sister is a local high school theatre teacher and the states coordinator for drama/debate competitions; pitch the camp in local theatre classrooms; and use of posters.
  
• The camp is projected to cost around $400 per participant. Lunch is provided in the cost, catered by BYU-I.
  
• There is a need to recreate the roster.
• During the meeting we took pictures that will be featured on a future blogspot.
  
• March 2nd registration starts. We already have had two calls from people who are wanting to attend.
  

January 6, 2010

Our first meeting of the semester went really well! Thank you for all that were there.

These are the things we discussed:
WE MEET EVERY Tues at 5 pm and Thurs at 2 pm.

We are waiting still on BYU-I theater faculty; they are planned to review the proposal this next week during the faculty meeting.

The need to recruit freshmen and sophomores. We are trying to make the summer camp count as practicum, capstone, etc.

We reviewed the summer camp schedule. We are hoping that the way that the classes are schedule will prevent misbehavior of those who attend. There is a need to find short pieces that the students can perform that are withing the public domain (doesn't cost royalties).