Meeting minutes: Tues, 5/31

Make sure lesson plans are in (Janelle needs to edit them)
- They might be in the gmail account...they will be forwarded

The Woodman Ballroom is already booked for June 25th! =(
- Weekend before is night of 10-minute plays
- Weekend after is Oedipus
- We're looking at the tabernacle

Make sure that instructor's know that they will paid, but housing and food will NOT be provided

Film
- need couch
- need location (Black Box?)
- can we get mock students involved

We need I-numbers for everyone who will be hired!

Pass the blog button around!

Everyone notify their home ward bulletin specialist (or the ward bulletin specialist for a family ward that you're associated with)! Give 'em the info and have them spread the word. 

Friday 5/27 with Bro. Linton: meeting notes

Add "Like" on facebook to posters/brochures and print more
- Quickship
- 40 posters
- 200 small fliers (instead of brochures)

Announcement in stakes, wards, branch presidents
- Call ward bulletin specialist(s)

A chapel/meetinghouse poster is being made!
- IF and Rexburg temple districts

Mailings lists?
- brochure was designed to be mailed
- Emailing is cheaper
- Wait till July (final push)

Ad on BYU-Idaho homepage/website
- not available

Pass the blog button around!!!

Facebook
- You should post once a week! No more, no less! (according to facebook guidelines)

HR wants our info!
- Fill out info on Googledoc roster

What we need to talk about on Tuesday
- Instructor pay
- Clarify (not eating meals)

Meeting minutes: Thurs, 5/26

Lesson Plans
- GET 'EM IN!!!
- Clarissa: Hierarchy
- Seve, please resend: Voice Diction, write: Acting Exploration

Advertising Report
- Jordan and Jules did school visits
- Handed brochures out at Madison Lock-in, Sugar City Lock-in
- Local schools are OUT FOR THE SUMMER
- Counselor bios will be put on facebook
- Skit will be filmed and put on youtube

Youth Stake Conference
- June 17-18
- Can we advertise? Skit? Fliers? Presentation?
- Who do we talk to?
- Jacob and Liz contact and figure stuff out

Where to Hand out Fliers/Put up posters in Rexburg:
The Craze
Fat Cat's
Sammy's
Little Caesars
Broulims
Five Buck Pizza
Jamba
Jimmy Johns
Gator Jacks
Kiwi Loco
Twizzleberry
Panache
DI
Public Library
City Buildings
G's Dairy

Street Crew Committee!!!
- Rexburg, West Yellowstone: Liz, Jacob
- St Anthony: Matt
- Jackson: Bonnie
- Idaho Falls (Mall area, Hitt Road, 17th): JennyMae
- Idaho Falls (downtown): Katie, Alex
- Rigby: We recruit Nellie!
DEADLINE: ASAP

Bro. Linton Meeting (Katie and Liz)
- How are other camps advertising? We would like to follow their lead? 
- Add "Like" us on facebook to brochures and posters and print another batch (300 brochures, 60 posters = $250)
- Paid advertisement on facebook ($150)

Meeting minutes: Tues, 5/17

NEWS
- We have posters! We have brochures! They all look awesome! Thanks to those at Community Connections.

ADVERTISING IDEAS
- Ballroom Night of Plays
- Talent show/BBQ
- Sammy's concert/show
- Brochures/posters at: Churches, Institutes, homepage of BYU-I
- Facebook
- Murder Mystery dinner
- Youtube

Ballroom Night of Plays
- Proposal Committee: Bonnie, Katie, Clarissa, Shanda
- $5, money applied toward tuition scholarship

Youtube Skit
- Committee: Seve, Chelsea, Shanda, Trevor

Meeting minutes: Thurs, 5/12

(Sorry it took a while to get this posted...blogger's been down!)

Advertising for Oliver
- Jenny Mae's got contact info

Lesson Plans still need to be written!
- Tools/Materials (80 min) (Chelsey)
- Improv II (60 min) (Jacob)
- Acting Exploration (80 min) (Seve, Clarissa backup)
- Tech: Light/Sound (80 min) (Matt)
- Tech: Set Design (60 min) (Julynn)
- Acting: Audition (JennyMae)
SEND THEM TO KATIE (lud07002@byui.edu) BY TUESDAY, 5/17

School visits
- Bonnie will contact them today

Presentation Outline
- WHO: Us (student-run camp), them (youth ages 14-18)
- WHEN/WHERE: August 1-6, August 8-13; BYU-I campus, housing
- WHAT: Classes, activities,
- WHERE TO GET ADDITIONAL INFO: Flier, website, facebook
- WHY: Holistic, comprehensive, taught by college students, you get a well-rounded taste of semi-professional theatre
- PRICE: include comparisons to BYU Camp, Playmill Camp, Fundraising
- PROMOTIONS
(Clarissa will use all this material to create a 10-minute outline/script for about 6 people to present)

30-minute Presentation will consist of
- Warmup game (My Bonnie Lies Over the Ocean, Animal Sound Symphony, Roller Coaster)
- Jacob and Liz's skit
- 10-min presentation
- Games (Glass Cobra, Bunny Bunny, Freeze OR Blind Freeze, Hotspot, Ninja Destruction)
Make decisions on what games to play based on space, number of students and their ability levels)

Other advertisement ideas…

Dance fundraiser @ Woodman Ballroom ($125 for 5 hours)
- Benefit Concert (Sam, Jordan, Jacob, Camilla, Tyler Beus)
- DJ Dance (Liz and Katie would DJ)
- Ticketed event (proceeds go towards renting the space and a scholarship drawing)
- Invite high school students
- Get in by showing high school ID
- $5/ticket
- 25 kids would pay for the ballroom
- Over 100 people would provide scholarship
- Summer Solstice Dance! June 21st

Sammy’s
- We can’t ticket, but it could be a good way to advertise (for freeeeee, the space doesn’t cost anything to rent)
- See if Sammy’s will do matching for donations
- We gotta talk to JB about it later

Put together a small production/variety show
- Ticketed
- Public venue (high schools, tabernacle, romance theatre, gazebo @ Smith Park,
- BBQ (or other food) is what raises money
- Raffles
- Henna

These things would need
- Auditions
- City permits
- MC
- Costs

REMINDER #1: WE CAN’T DO FUNDRAISERS AS BYU-I STUDENTS!
We must do it as community members trying to help high school students

REMINDER #2: OUR MAIN FOCUS IS ADVERTISING, NOT NECESSARILY FUNDRAISING
The high school students should try to earn the money themselves. If there’s any fundraising that goes on, it should be to provide scholarships to those whose circumstances don’t allow them to

REMINDER #3: WE GOTTA TALK TO BRO. LINTON ABOUT HOW WE ARE ALLOWED TO ADVERTISE
Can we hand things out? Can we just not exchange money?

ASSIGNMENTS
- Katie: Contact the City about advertising events, prepare for Math workshop (Voice Diction) for Tuesday, 5/17
- Chelsey: Contact grocery stores about donating food, 80-min Tools/Materials lesson
- Jacob: Finish Improv II lesson
- Seve: Acting Exploration lesson (80 min)
- Matt Tech: Light/Sound (80 min)
- Julynn: Tech: Set Design (60 min)
- Jenny Mae: Acting: Audition
**REMINDER: ALL LESSON PLANS ARE DUE ON TUESDAY, 5/17**

Minutes 5/10

Mock Day
- Reviewed notes from Mock Day
- Reminder: Practice teaching! (We can set up Mock Teaching days.)

Math Workshops
- Jacob took over Liz's workshop, she'll do his two weeks from now
- Reminder to check when you're scheduled to teach (see tab above)
- When you teach, take mental notes on what works/doesn't work

Lesson Plans
- Janelle will edit/refine them! BAM. She'll have them done by Tuesday, 5/17.
- After Janelle is done, we will go over each as a sub-committee to finalize
- Subcommittee members will be chosen at a later meeting and will meet once on a Saturday (or some other time) to review and finalize

Counselors!
- You need to finalize being hired at Community Connections

Advertising in Schools
- Bonnie: Will contact local high schools (ask them about doing a 10 min - 30 min presentation, either during class or after school)
- Those who are interesting in doing presentations: Liz, Chelsey, Seve, Jordan, Katie, Brynn, JB, Jessica, Shanda, Janice, Kira, Alex

Where else to advertise?
- Contact Oliver folks (do a spiel after the show) - LIZ
- Sammy's (could we have Jordan/Jacob/Nik/Tyler do a show and advertise?; draw a scholarship from ticket sales) - JB
- insert in programs on campus - ALEX (Bates), SEVE (Hyrum)
- ASK LINTON ABOUT ADVERTISING: Facebook, Oliver program

Presentation
- WHO, WHAT, WHEN, WHERE, WHY
- no more than 10 minutes actual talking
- be visual/interactive the entire time
- dress professionally (job interview attire)
- Q&A
- tshirt giveaway
- fliers!
- make sure they know about facebook/website

Advertising Skit
- Jacob/Liz will write

Facilities we need for the camp
- Black Box (risers, lights, sound, etc.)
- Drama Theatre as a rehearsal space (just need work lights)

Think about preparing for the revue show
- So it just needs to be cast

Mock Day Feedback (5/7)

Concerns:
- fundraising (publish ideas on facebook)
- stay in contact with them

Things they're excited about:
- Zombie makeup!
- Well-rounded

Things they requested:
- Schedule
- Flier
- Fundraising ideas
(Wanted things that will help them share information with sponsors/parents/fundraisers)
- Set design (after seeing the Godot set)...interpretation

Questions they had:
- Are we gonna see tech in action? (Could we do a short skit? Set up a fake booth, call cues, have something go wrong, etc.)

Also....

THE WEBSITE IS LIVE!!!!!! HOOORRAAAAYYYY!!!!

http://www.byui.edu/cc/theatre

BAM.

Good job everyone. Thank you for your help and enthusiasm. 

Notes from the postmortem we held right after: 

POSITIVE THINGS WE LEARNED

-These kids really are into it! They love it! 

- Help them develop confidence in their own love of theatre (take pride in theatre geekiness!)

- Reminder: These kids do want to be here! (Not everyone wants to be at EFY, but if they're here at Theatre Camp, they want to be here.) Take courage. Have fun.

THINGS WE WANT TO CHANGE

- How the improv workshops should work (mostly a note for improv instructors...more aware of the order things should be taught in)

- How do we prevent wandering? (Buddy system? Counselor escort? Or just counselor permission? COLOR CODING--WILL HELP US KEEP EVERYONE WHERE THEY'RE SUPPOSED TO BE AND PROVIDE UNITY.)

- Make sure to stick to the schedule! (Don't go overtime...be mindful of how long things are taking and make adjustments if necessary) **Plan ahead...tighten up your lesson plans and KNOW how long things will take. If they take longer, adjust.

OTHER NOTES

- During meals, a counselor can ask one shy participant to make sure everyone else is present (have participants report to each other, keep each other accountable to one another)...be creative in the ways that you keep track of participants

- Remember that theatre people are naturally visual/hands-on types...make sure they have opportunities to be engaged (visual aids should HELP, but not BE the lesson) **Be aware of their level, and their learning types (multiple intelligences)

We also talked about VENUES TO PRACTICE TEACHING

- Possibly use parts of meetings (Tuesdays/Thursdays) to practice

- Jacob's Saturday improv workshops

- Math workshops

THINGS TO TALK ABOUT ON TUESDAY

- Our plans for the theatres (what will we need...lights, floor, risers, etc.) so that we can notify Bro. Ray/the department ASAP

- Perhaps we could ask which theatre would work better

Updates!

Hello Grotto folks!

There are a few changes here on the blog! Check out the above tabs.

Please be sure to come to meetings!!! We need your input. Today we discussed math workshops that we're doing for the Math Education dept and our upcoming Mock Day. Information on both of those items are available above.

Thank you for all you do!