March 24, 2011 Meeting Notes
Hiring Instructors: GET YOUR APPLICATION TOGETHER NOW
Include the following in one document
• Cover Letter, Acting Resume, Technical Resume and a list of theater classes you have taken while at BYUI.
• The List of Classes needs to consist of the class technical name (TA 424 Directing), the teacher’s name, and what type of grade you received (Excellent, Good, Not So Good, Almost Passing and Failed).
• If you have been communicated to about being an instructor PLEASE SEND YOUR RESEME STRAIGHT TO SEVE ISSACS AND/OR KATIE LUDLOW. (Seve: isa07003@byui.edu Katie: lud07002@byui.edu)
Lesson Plans – We NEED to have lesson plans that meet three criteria: A) Determine the time limit needed, B) Have many visual aids and C) Be Resource Thrifty
Before Next Tuesday have the prepared lesson plans
• Safety: Scotty
• Design Lecture: Chelsey
• Stage Equipment: Chelsey
• Etiquette/ Hierarchy: Jules
• Tools/Materials: Scotty
• Light/Sound: Matt
• Set Design: Jules
• Script Analysis: Liz
• Voice Diction & Movement: Seve
• Acting: Seve
• Audition: Jenny
• Improv: Jacob
• Make up: Katie & E’Lanae
****Lesson Plan Assistance: TEDB.byu.edu
Web Content:
• We need to include information that answers the following question: What is in it for the participant and/or their parents?
Schedule Revamp: Things discussed
• Lesson plans need to be planned before we move on to scheduling and such things.
• We have cut Costumes and Props as classes due to budget restraints.
• Our camp needs fun activities included—murder mystery dinner, etc.
• Blocks of time—arrange them in a irregular form to keep participants engaged.
Mock Day: Things discussed
• Invites small groups from each school. Have one student among each group that acts as a representative of the camp.
• Thank you notes for Madison. We need to keep them in the lope, involved and informed.
Saturday, March 26, 2011
Monday, March 14, 2011
NOTES on the Mock Run -- It was WONDERFUL!
Thank you to everyone who participated in the Mock run-through! I went wonderfully!!
• We have an official website!! Check it out: www.byui.edu/cc/theatre
Here is feedback from the participants:
• We should offer an Audition Class.
• We should offer an Improv Comedy Class.
• We should offer in our Makeup course: Corrective, character, gore, special effects and zombie.
• We should offer a workshop in Characterization.
• THEY WERE REALLY EXCITED ABOUT PARTICIPATING!
Here are the things we discussed after all was said and done:
• Offer a simi-meal plan? Cooking in the dorms/apartments is illegal for the participants. Maybe have counselors cook some meals.
• Offer an option to local students to stay at home, thus lowering the cost. Bro. Linton discouraged it because the participant loses out of quality bonding and the spirit of the camp.
• Students could do fundraisers to earn the funds to attend.
• Options in luggage: There could be a Coordinator in charge of Travel directions (to the housing). So that students could go to housing first and then check-ins. We need to assign a distinct, open area for luggage. Have signs that direct the students to drop it off. Maybe in the Actors Studio.
• Space: We need to be always filtering the participants up and outside.
• Once outside: Gather a group of 10-15 participants, retrieve luggage, and walk to apartments. Games are a tool to keep people together while waiting for ten participants. The counselors will be the first two runners, so that they may remain at the apartments while students unpack.
• Auditions: We need to warm all groups of participants with improve games, etc. Also we should let those who are having a cold read two minutes before they auditions with the monologue. We could have multiple rooms of auditions going at one time—two auditioners in each. We first give them a mock audition by a teacher who is not an auditioner of that group.
o The first group that went in for the mock schedule didn’t warm up which added to their nervous, stiff, and uncomfortable performances.
o The second group that auditioned where very much more relaxed because they did do warm ups with the counselors.
• Casting: We could mix between groups.
• Protocol: We need to establish a line of communication, command, and protocol of how to keep track of all the participants. Have a printed out schedule of where each child is, who is their director, and what pieces they are working on. Have one specific person in charge of the participants to whom they tell where they are going and what they are doing—this will provide better communication between counselors/teachers/etc.
• Groups: Have two counselors for each group (male and female) and then break it down into gender specific groups for some activities. The participants have partners who are with them the entire camp (the buddy system). We could have team calls; when the counselor gives a certain “call” or sound then that team knows to gather and come to them.
• Rules for Behavior: We will follow and be trained in the framework which EFY uses. For example there is “The BIG 5” (if they break any of these it means they automatically are invited to leave the camp): Drug and alcohol, law of chastity, vandalism or crime, leave campus without permission, and hurting someone else.
• Orientation: Build a fun, upbeat, skit-like presentation around the positive aspects of the rules. Make it more entertainment.
• Check-outs: We need to be sure they sign a check-out form.
• We have an official website!! Check it out: www.byui.edu/cc/theatre
Here is feedback from the participants:
• We should offer an Audition Class.
• We should offer an Improv Comedy Class.
• We should offer in our Makeup course: Corrective, character, gore, special effects and zombie.
• We should offer a workshop in Characterization.
• THEY WERE REALLY EXCITED ABOUT PARTICIPATING!
Here are the things we discussed after all was said and done:
• Offer a simi-meal plan? Cooking in the dorms/apartments is illegal for the participants. Maybe have counselors cook some meals.
• Offer an option to local students to stay at home, thus lowering the cost. Bro. Linton discouraged it because the participant loses out of quality bonding and the spirit of the camp.
• Students could do fundraisers to earn the funds to attend.
• Options in luggage: There could be a Coordinator in charge of Travel directions (to the housing). So that students could go to housing first and then check-ins. We need to assign a distinct, open area for luggage. Have signs that direct the students to drop it off. Maybe in the Actors Studio.
• Space: We need to be always filtering the participants up and outside.
• Once outside: Gather a group of 10-15 participants, retrieve luggage, and walk to apartments. Games are a tool to keep people together while waiting for ten participants. The counselors will be the first two runners, so that they may remain at the apartments while students unpack.
• Auditions: We need to warm all groups of participants with improve games, etc. Also we should let those who are having a cold read two minutes before they auditions with the monologue. We could have multiple rooms of auditions going at one time—two auditioners in each. We first give them a mock audition by a teacher who is not an auditioner of that group.
o The first group that went in for the mock schedule didn’t warm up which added to their nervous, stiff, and uncomfortable performances.
o The second group that auditioned where very much more relaxed because they did do warm ups with the counselors.
• Casting: We could mix between groups.
• Protocol: We need to establish a line of communication, command, and protocol of how to keep track of all the participants. Have a printed out schedule of where each child is, who is their director, and what pieces they are working on. Have one specific person in charge of the participants to whom they tell where they are going and what they are doing—this will provide better communication between counselors/teachers/etc.
• Groups: Have two counselors for each group (male and female) and then break it down into gender specific groups for some activities. The participants have partners who are with them the entire camp (the buddy system). We could have team calls; when the counselor gives a certain “call” or sound then that team knows to gather and come to them.
• Rules for Behavior: We will follow and be trained in the framework which EFY uses. For example there is “The BIG 5” (if they break any of these it means they automatically are invited to leave the camp): Drug and alcohol, law of chastity, vandalism or crime, leave campus without permission, and hurting someone else.
• Orientation: Build a fun, upbeat, skit-like presentation around the positive aspects of the rules. Make it more entertainment.
• Check-outs: We need to be sure they sign a check-out form.
Thursday, March 10, 2011
March 10 Notes from meeting
Big thanks to Jules and Chelsea for making the t-shirts—they look great!
We went over the schedule for Saturday. It’s attached for your viewing pleasure.
Reminder of assignments to prepare for Saturday:
(If you’re buying anything, save the receipts to be reimbursed)
E’Lenae – purchase 3 sheets of white posterboard and bring them on Saturday
Chelsea – email camp mock participants NO LATER THAN FRIDAY AT NOON*
Alex – wash shirts and bring name tags on Saturday morning
Thanks everyone! See ya Saturday!
Liz (the temporary surrogate Julyn for today’s meeting)
* What camp participants need to be reminded of:
- Come at 12:45 (we’ll be done at 2:45)
- Come “dressed for movement”
- Meet in the lobby in front of the Black Box Theatre (“Grotto” area)
We went over the schedule for Saturday. It’s attached for your viewing pleasure.
Reminder of assignments to prepare for Saturday:
(If you’re buying anything, save the receipts to be reimbursed)
E’Lenae – purchase 3 sheets of white posterboard and bring them on Saturday
Chelsea – email camp mock participants NO LATER THAN FRIDAY AT NOON*
Alex – wash shirts and bring name tags on Saturday morning
Thanks everyone! See ya Saturday!
Liz (the temporary surrogate Julyn for today’s meeting)
* What camp participants need to be reminded of:
- Come at 12:45 (we’ll be done at 2:45)
- Come “dressed for movement”
- Meet in the lobby in front of the Black Box Theatre (“Grotto” area)
Monday, March 7, 2011
Camp Agenda--Rough Draft
Summer Theatre Camp – Summer Youth Program held on BYU-Idaho campus
SAMPLE AGENDA (Subject to change)
Monday
1 p.m. Check-in
2 p.m. Meet your Counselor
3 p.m. Auditions/Meet your Group
6 p.m. Dinner
7 p.m. Orientation
8 p.m. Improv Comedy Show
10 p.m. Retire to bed
Tuesday
8 a.m. Breakfast
9 a.m. Tech Core
11 a.m. Design Group Lecture
1 p.m. Lunch
2 p.m. Acting Core
4 p.m. Group A: Improvisation
Group B:
5 p.m. Group A: Improvisation
Group B:
6 p.m. Dinner
7 p.m. Rehearsal
10 p.m. Retire to bed
Wednesday
8 a.m. Breakfast
9 a.m. Tech Core
11 a.m. Group A: Set Design
Group B: Costume/ Props
12 p.m. Group A: Set Design
Group B: Costume/Props
1 p.m. Lunch
2 p.m. Acting Core
4 p.m. Group A:
Group B: Improvisation
5 p.m. Group A:
Group B: Improvisation
6 p.m. Dinner
7 p.m. Rehearsal
10 p.m. Retire to bed
Thursday
8 a.m. Breakfast
9 a.m. Tech Core
11 a.m. Group A: Costume/ Props
Group B: Set Design
12 p.m. Group A: Costume/ Props
Group B: Set Design
1 p.m. Lunch
2 p.m. Acting Core
4 p.m. Group A: Makeup
Group B:
5 p.m. Group A: Makeup
Group B:
6 p.m. Dinner
7 p.m. BBQ
10 p.m. Retire to bed
Friday
8 a.m. Breakfast
9 a.m. Tech Core
11 a.m. Group A:
Group B:
12 p.m. Group A:
Group B:
1 p.m. Lunch
2 p.m. Acting Core
4 p.m. Group A:
Group B: Makeup
5 p.m. Group A:
Group B: Makeup
6 p.m. Dinner
7 p.m. Rehearsal
10 p.m. Retire to bed
Saturday
8 a.m. Breakfast
9 a.m. Rehearsal
12 p.m. Lunch
1 p.m. Call
2 p.m. Revue Show
4 p.m. Check-out
SAMPLE AGENDA (Subject to change)
Monday
1 p.m. Check-in
2 p.m. Meet your Counselor
3 p.m. Auditions/Meet your Group
6 p.m. Dinner
7 p.m. Orientation
8 p.m. Improv Comedy Show
10 p.m. Retire to bed
Tuesday
8 a.m. Breakfast
9 a.m. Tech Core
11 a.m. Design Group Lecture
1 p.m. Lunch
2 p.m. Acting Core
4 p.m. Group A: Improvisation
Group B:
5 p.m. Group A: Improvisation
Group B:
6 p.m. Dinner
7 p.m. Rehearsal
10 p.m. Retire to bed
Wednesday
8 a.m. Breakfast
9 a.m. Tech Core
11 a.m. Group A: Set Design
Group B: Costume/ Props
12 p.m. Group A: Set Design
Group B: Costume/Props
1 p.m. Lunch
2 p.m. Acting Core
4 p.m. Group A:
Group B: Improvisation
5 p.m. Group A:
Group B: Improvisation
6 p.m. Dinner
7 p.m. Rehearsal
10 p.m. Retire to bed
Thursday
8 a.m. Breakfast
9 a.m. Tech Core
11 a.m. Group A: Costume/ Props
Group B: Set Design
12 p.m. Group A: Costume/ Props
Group B: Set Design
1 p.m. Lunch
2 p.m. Acting Core
4 p.m. Group A: Makeup
Group B:
5 p.m. Group A: Makeup
Group B:
6 p.m. Dinner
7 p.m. BBQ
10 p.m. Retire to bed
Friday
8 a.m. Breakfast
9 a.m. Tech Core
11 a.m. Group A:
Group B:
12 p.m. Group A:
Group B:
1 p.m. Lunch
2 p.m. Acting Core
4 p.m. Group A:
Group B: Makeup
5 p.m. Group A:
Group B: Makeup
6 p.m. Dinner
7 p.m. Rehearsal
10 p.m. Retire to bed
Saturday
8 a.m. Breakfast
9 a.m. Rehearsal
12 p.m. Lunch
1 p.m. Call
2 p.m. Revue Show
4 p.m. Check-out
March 2, 2011 Meeting
Guerilla Advertisement: We discussed the t-shirts that will be handed out to students during our Mock run through. There will be a stencil made staying, “ASK ME” and our websites URL. The t-shirts will be sprayed painted on Tuesday.
Games for the camp: Bunny, Bunny. Swoosh Bong. The Animal Noise Game. You Can’t Handle this Scene. 9 out of 10. Do You Love Your Neighbor. Signs. Noises Game. The Coach. Freeze Unit. Triangle. I Love You/I Hate You. Assassins. Physical Telephone. Psychiatrist. Obstacle Coarse. Ninja Destruction.
Games for the camp: Bunny, Bunny. Swoosh Bong. The Animal Noise Game. You Can’t Handle this Scene. 9 out of 10. Do You Love Your Neighbor. Signs. Noises Game. The Coach. Freeze Unit. Triangle. I Love You/I Hate You. Assassins. Physical Telephone. Psychiatrist. Obstacle Coarse. Ninja Destruction.
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